Recruiting new staff – Administrative and Accounting Officer

Number of vacancies: 1

Job title: Administrative and Accounting Officer

Job Description

<Main duties>

Maintenance of Accounting Records

–       Assists the Coordinator with maintenance of financial records for the Project Office, including assisting keeping accounting records, and keeping all the estimation sheets and receipts.


–        Takes quotations and estimations for procurement according to the procurement rules of the Project Office.

–        Contacts with companies for office environment maintenance including the maintenance contract of the copy machine.

Travel Arrangements

–        Makes travel arrangement for staff travels and related incoming missions, including maintenance of the contracts with rent-a-car companies, arranging buses and cars for traveling and driver’s services of the Office.

Translation (Arabic English)

–        Translate official documents, contents of the Project Homepage, Project brochure, newspaper, receipts and some other papers related on the activities of the Project Office.

Administrative work for Training Courses

–        Maintain the list of participants of Training Courses and Workshops

–        Takes minutes and/or notes at meetings when required

<Sub duties>

Maintenance of Inventory Records

–        Assists Coordinator with the maintenance and update of inventory records of equipment with other administrative staff.

–        Maintains the Project Office library, including catalogue of incoming publications jointly with other administrative staff.

Public Relations

–          Updates new articles on the Project websites

–          Chooses and controls the quality of the Project brochure and other public relation materials of the Project.

–          Contacts with Egyptian media agencies for news coverage regarding the Project and arrange their visits.

–          Maintains administrative contacts with the Egyptian counterparts.

Administrative Preparation for Training Courses

–          Assists with the administrative preparation and conduct of meetings and training courses, in accordance with established procedures.

–          Acts as an informal interpreter/translator when required.


Perform other related duties as requested.


–        have a bachelor degree, preferably, in business administration

–        have a good command of spoken and written English which is equivalent to TOEFL 550 or more

–        having a good command of Japanese language is preferable

–        have 3-5 years of work experience, preferably, in private sector (work experience in Japanese or foreign companies will be an asset)

–        able to work as a team member and to cooperate closely with colleagues and supervisors, personnel of counter-part organization, professors from Japan, and any other related persons

–        must be in good health, both physically and mentally


If interested, please send your CV to: by the end of May, 2015

Don’t forget to mention the job title in the e-mail subject

Candidates will have to go through document screening –> phone interview –> written test –> interview